Month Day, Year
City, State, Zip Code
Dear [Mr.][Mrs.][Ms.] Tenant Last Name:
Welcome to [Name of Property][Address of Property]! We hope you enjoy living in the building and neighborhood in the months and years ahead. We wanted to take the time to explain a few of the responsibilities that come with your rental.
As we discussed, rent is due on the Number day of the month. Your rent check should be [placed in the property drop box][ sent by U.S. mail to Street Address, City, State Zip Code][transmitted electronically] [delivered in person to Street Address, City, State Zip Code.][other].
This property is managed by [Landlord Name][Manager Name][Management Company Name]. [Landlord Name][Manager Name][Management Company Name] can be reached at Phone Number between the hours of Time and Time or at the following address: Street Address, City, State Zip Code.
For maintenance issues, repairs, or other requests, please call Maintenance Person Name at Phone Number between the hours of Time and Time. If there is an emergency, please contact [Landlord Name][Manager Name][Management Company Name]at Phone Number.
During our walkthrough of the property, we noted the condition of the interior with a checklist that we have attached. Please keep this checklist for your records. If you decide to move, we will check the condition of each item against what was noted at the time of move-in.
Please provide us with your current contact information, including home, cellular, and work numbers, and an emergency contact for any urgent situations that may arise.
[Landlord Name][Manager Name]
cc: [additional individuals (e.g., file, management company, etc.)]